Applying for a Grant
The Jenny and Antti Wihuri Foundation awards grants in the fields of science, arts and societal activities.
Please read the instructions below. The instructions are updated each spring before the application period starts.
The application period starts in May.
Last day to apply is 31 May 24.00 (UTC +2).
The grants are awarded on 9th October.
Please fill in the application carefully and submit it on time.
Sign in to the online application system during the application period and fill in the application form.
The system closes at 24.00 (UTC +2) on the last day of the application period.
The office of the Foundation answers questions concerning grant applications from Monday to Friday during office hours (9-16) tel +358 9 4542 400 or send an email to firstname.lastname@example.org. For technical support please send an email to email@example.com.
Apply for a grant by filling in an online application form.
- Log in to the online application system. If it is your first time using the system create credentials.
- Choose ”Create an application”.
- Please read the instructions for filling in the application form
- You can later complement, edit, preview and print your application by clicking ‘’muokkaa’’ (‘’edit’’).
- Add attachments.
- After you have filled in all required information choose ‘’submit the application to Jenny and Antti Wihuri Foundation’’.
- The status of your application will appear as ‘’Sent’’ or “Saapunut” when the application has been submitted successfully.
- If you haven’t filled in the mandatory fields it is not possible for you to submit the application.
If you would like to edit the application after submitting it choose ‘’Cancel application’’. By doing this you will not delete the application but instead it will not be processed by the Foundation. After cancelling the submitting you can edit the application freely. Don’t forget to submit the application again if you wish it to be handled by the Foundation.
Applications sent via fax or email will not be handled nor will applications submitted outside the application period.
Can I send attachments to my application / remove my application after the application period has ended?
Attachments and applications must be submitted during the application period. Certificates and other essential attachments awarded after the application period has ended are exceptions. Additionally, should you receive other sources of funding such as grants or salaried doctoral research posts after the application period ends, a notice must be sent online via the Online Grant Service (Application management -function). The same function can also be used when cancelling the handling of the application altogether.
The online application consists of the following pages:
- Reasoning (Work plan, research plan or project plan. Schedule, budget, financial plan)
- Other funding
In the ”Application” part of the online application system please present a brief description of the use of the grant. Specify the use of the grant with a few words.
E.g. ‘’Name of the post-doctoral research’’
E.g. ‘’For attending cello studies led by Professor X in the city of Y’’
E.g. ‘’For writing a screenplay about social exclusion’’
In ”Reasoning” (summary of the work plan) present the purpose of the applied grant in a short and understandable manner. Also state how and in what time frame you intend to execute your plan and what are the main costs and financial structure of you project. If possible please also present why receiving funding is important and why you (or the working group or the organization that you represent) in particular is capable of executing the project. Note that the person reading your summary might not be an expert of your field.
A comprehensive working plan should be presented as a separate attachment
You can fill in the pages in your choice of order. Remember to save the information. It is not necessary to complete the application on one go. It will remain as a draft and can therefore be edited until you submit it. Remember to submit your application within the application period.
Only complete the appropriate sections; you do not need to write something in every field. Some of the required information is mandatory though.
You can view your application in print preview format.
Please read the thorough instructions for filling in the application form.
- a private individual
- a working group
- a registered legal entity/organization (such as association or cooperative) for expenditures of a project
Please present all members of the working group who are applying for funding (the group of people participating in the project can be larger than the working group applying for a grant). Only persons engaged in research or artistic work can qualify as members of a working group. A research assistant, for example, does not perform research in the legal sense. Hence, he or she is regarded as a salaried assistant.
You can apply for a grant for research or artistic work, as well as for projects in the field of science, art and social activity. Typical examples include doctoral thesis, general work as an artist, and events.
Grants for science are primarily awarded for
- doctoral studies
- post-doctoral research
- homing-grant for independent research after post-doctoral research
- research groups
It is possible to apply for a second and third year grant for doctoral studies. The grantee must apply for them with a new application each year. If the grantee decides to apply for a continuation grant as described he/she must provide a progress report and a statement from a supervisor to be seen as a prospective recipient.
The grant for medicine and biomedicine is used for the maintenance of the Wihuri Research Institute.
Grants for visual art are awarded mainly for research of visual arts. The Jenny and Antti Wihuri Foundation supports visual arts mainly by making art acquisitions to the Wihuri Art Collection in Rovaniemi Art Museum, and maintaining scholarship and residency programs.
The Foundation maintains an artist residence in Helsinki for which there is a separate applying process.
- Proof reading nor printing costs of doctoral theses
- Overhead costs of equipment
- Undergraduate studies in the field of science
- Travel grants
- Post-doctoral research abroad that lasts for at least one academic year
Note the following:
- The grant for medicine and biomedicine is reserved for the maintenance of the Wihuri Research Institute.
- The grant for visual art is for the research of visual art: not for artistic work nor organizing an exhibition
GRANTS TO BE APPLIED FROM THE FOUNDATIONS’ JOINT GRANT POOLS:
The Foundations’ Post Doc Pool, which the Wihuri Foundation is a member of, funds post-doctoral research abroad (that lasts for at least one academic year). More information from www.postdocpooli.fi.
The Foundation awards both undefined and one-year working grants. Grants are awarded for one year at a time. It is possible to apply for a continuation grant during the normal application period in the spring.
The amount of funding your are applying for must be based on a financial plan.
A working grant is meant for personal living expenses during the grant period. It is also possible for a working group to apply for a working grant.
Organizations can’t apply for working grants. If some sort of salaried work is involved in the organization’s project, it is seen as applying a grant for the expenditures of the project.
The period you intend to apply the grant for affects the amount of funding that can be awarded to you.
Amounts of full-time, one-year working grants are
- 26 000 euros for doctoral thesis
- 30 000 for post doctoral research.
A grant awarded for one-year full-time work covers the personal expenditures of the individual (at least 20 728 euros). In addition it covers for normal expenditures, regular travel, equipment and working space costs and the statutory social security (about 15 % of the grant, organized by Mela).
Six-month grants are intended for full time work during six months and require the grantee to take a leave from other salaried work (13 00 for doctoral thesis and 15 000 for post-doctoral research).
Research funding for an independent researcher returning to Finland after post-doctoral research abroad is called a homing grant and is worth 50 000 euros. The grant must be applied for no later than one year after arrival in Finland. The grant is intended for the establishment of a research team. The homing grant can also be used partly as an applicant’s working grant.
Grants concerning the field of science are mainly awarded for full time work (anything from 1–12 months). If the grant is not applied for full time work, but in addition of other funded work the duration can be marked as ‘’0’’ when filling in the application form.
For you to be able to receive a full time working grant you must be on a leave from other salaried work. You cannot be awarded with a full-time working grant and be paid at the same time or use another working grant.
Expenditure grants are awarded for covering the expenditures of a project (such as the costs of a theater production) or single purchases (such as an acquisition of an instrument). When applying for for an expenditure grant for a project it is important for you to include a thorough and detailed financial plan.
It is possible for you to apply for a working grant and an expenditure grant in the same application. (E.g an application for a dance performance can include a personal working grant for the artistic work and an expenditure grant for props, rents etc.)
You may start working with the personal working grant earliest in October after the decisions of awarding grants have been made. Also expenditure grants are mainly purposed for expenses happening after the awarding of the grants.
The grants awarded by the Foundation are intended primarily to support personal, full-time artistic or research work, not as salary funding. Grants awarded by private foundations are tax-free up to the state’s annual grant to artists (20 728,49 euros/ 2019).
As a rule, grants are not subject to tax. The tax exemption nevertheless applies only to the grantee. For instance a research assistant is seen as someone making scientific research but as extra labor who’s remuneration should be paid as salary. If the grantee is an association arranging an event, any remuneration paid by it to an artist is regarded as salary, for which the income tax and statutory social contributions must be paid. This should be taken into consideration when planning a budget.
A working grant increases the grantee’s pension insurance when insurance conditions (purpose of grant, amount of grant, duration of grant period) are met. Private person grantees must arrange and pay for the insurance themselves. The amount of pension insurance is determined by the working grant. For further details please see www.mela.fi.
More tax information
The aim of a grant from the Foundation is to ensure that a project can be carried out in its entirety. A broad funding base is, however, an advantage in large-scale projects. Carefully planned self-financing (such as ticket revenue) creates an impression of a credible, viable project. Even if you are applying only for partial funding, the application should clearly state and itemize the budget for the whole project.
Draw up a project budget carefully, and be realistic. A credible plan gives your project a better chance of succeeding.
The field of specialization you choose tells the Jenny and Antti Wihuri Foundation the field of expertise you would like the evaluators of your application to represent.
In your application please choose one of the existing categories. Only in case none of the given categories fit the field of your project choose the category ‘’Other causes’’.
It is advised that native Finnish speakers write their entire application in Finnish. If the working language of the project is English the attachments can be in English but the application itself and the reasoning should be in Finnish.
Foreign applicants can write the application completely in English.
Your application should include a work plan, a CV of the applicant and possible list of publications.
Working groups should attach the CVs of all members of the working group who intend to apply for funding.
The experts evaluate the applicant’s ability to execute the presented project successfully based on the application and the attached curriculum vitae and other documents.
Organizations should attach the latest audited annual report, financial statement and auditor’s report.
These attachments should as well be submitted online in PDF-form.
In your work/research plan (3–10 pages) should be presented the following:
- The backround, aim and purpose of the project
- Where it will be executed
- The current state of the project
- A schedule
- A budget
A personal working grant is intended for normal living expenses, which do not have to be specified.
If the work plan fits in to the ‘’Reasoning’’ part of the application form it doesn’t have to be attached again to your application.
Download the requested attachments in the ‘’attachments’’ section int he application system. Attach everything substantive but don’t prolong your application.
Applications are assessed mainly in the online application system. Therefore it is important that all files are attached to the online application. Please take into consideration that our experts rarely have the time to look for extra information through links.
If for some reason you receive crucial attachments considering your application after the application period you can use Application Management function on the Online Grant Service.
- Inform your referee in time.
- Consider if you need references to support your application. If you are working on a doctoral thesis the reference of someone familiar with your project is very important. When applying for a grant in the field of art you may want to have a reference, especially if you are in the beginning of your career. You can attach more than one reference to your application.
- Ask your referee to submit his/her reference through the online reference system https://hakemukset.fi/wihlausunto/UserLogin.aspx?kieli=eng . In case you have received the reference in paper form you may add it to your application as an attachment. For further information please read ‘’For the referee’’.The reference can be submitted through the system even if the applicant has not yet sent his/her grant application. The reference and the application will be reconciled after May.
A good application is well planned and reasoned. It is also presented in a clear, understandable and compact manner.
- On the ‘’Application’’ section of the online application system you may present the purpose of the grant in a few words.
- You should put effort into the reasoning of your grant. Its purpose is to spark the interest of the reader. In other words: say what you want to say already in the first sentence. What is it that you need a grant for?
- If you are applying for a working grant, present a realistic and credible work plan.
- If you are applying for an expenditure grant, pay special attention that your budget is thorough, well structured and easy to read. (Also cost and income evaluations must add up)
- Tell us what you are really going to use the grant for. Don’t talk vaguely about production expenditures if what you really mean is a producer’s salary. The expert assessing your application should be able to easily understand what the grant will be used for.
- References count. They are very important especially if you are working on a doctoral thesis. When applying for a grant in the field of art you may want to have a reference, especially if you are in the beginning of your career.
- Make sure that important attachments are submitted to the Foundation.
The Jenny and Antti Wihuri Foundation requires that you commit to following the guidelines concerning applying, that you inform us about any other comparable funding you receive and to acting what you have promised when applying for a grant. You can find the commitment here.
Any information concerning the application can be archived. It can also be handed over to authorities. The Foundation is also allowed to publish information about the grant even if the awarded amount is less than what was originally applied for.
In addition the Foundation expects you to assure that all information given by you is correct. We also expect you to give you consent to passing on your information in the assessment and decision making process of the grants. Information about awarded grants will be exchanged between foundations and other funders to avoid overlapping funding. This is to ensure proper supervision of awarding and use of grants.
Grantees are required to provide a report of how the grant was used every calendar year.
Attachments and applications must be submitted during the application period.
Certificates and other essential attachments awarded after the application period has ended are exceptions. Additionally, should you receive other sources of funding such as grants or salaried doctoral research posts after the application period ends, a notice must be sent online via the Online Grant Service (Application management -function). The same function can also be used when cancelling the handling of the application altogether.
– Notify of any funding you have received elsewhere for a similar purpose
– Cancel the application (you want to completely remove the grant application from the application round)
– Attach a diploma or other document if you receive it after the deadline of the application